Stock adjustments & audit
Every change to stock written down, in order, and never erased.
Record receipts, counts and corrections against a single on-hand number, and keep an append-only history of every movement. When the figure looks wrong, you can read back exactly what changed, when, and who did it.
When you sell the same SKU on Meesho, Flipkart and Amazon, your on-hand count is constantly moving: stock comes in from a supplier, units go out as orders ship, returns come back, and a physical count turns up a number that does not match the screen. managemate keeps one on-hand figure per product and records every change to it as a separate line. You never type over the old number; you record what changed and the running total updates itself.
That history is a stock ledger, and it works the same way as your wallet ledger. Each line says whether stock went in or out, how many units, what kind of movement it was (a receipt, an adjustment, a count, a sale, a return, or a sync from a marketplace), the on-hand total right after it landed, an optional note, and the person who recorded it. Lines are never edited or deleted. If a count was wrong, you correct it with a new adjustment, so the trail of what you believed and when stays intact.
This matters most when the numbers do not add up. Instead of guessing why a product oversold or where 30 units went, you open its ledger and read the movements in order. Because corrections are entries rather than overwrites, two people can work on stock without quietly undoing each other, and you can reconcile the on-hand figure against the receipts, counts and orders that produced it.
Built into stock adjustments & audit
Append-only ledger per product
Every stock movement is a permanent line, never an edit or delete. To fix a number you add a correcting adjustment, so the full history of what changed stays readable.
Receipts, adjustments and counts
Add units when stock arrives, post a signed adjustment to add or remove against the live figure, or record the result of a physical count. Each kind is labelled so the reason is clear later.
Running on-hand snapshot on every line
Each entry stores the on-hand total right after it was applied, so you can see how the figure moved step by step rather than only its current value.
Who and when, on every entry
Each movement records the team member who made it and the time it landed, with an optional note for context, so a surprising change is never anonymous.
Guardrails against impossible stock
A movement that would take on-hand below zero is rejected, and replays are de-duplicated, so a retried action does not quietly double-count the same receipt or adjustment.
Reconcile against orders and sources
Movements can carry a reference back to what caused them, so you can tie a drop in stock to the orders, returns or marketplace sync behind it.
From setup to everyday use
- 01
Record the movement
Receive units against a product, post an adjustment as a signed change, or log a physical count. managemate writes a new ledger line and updates the product's on-hand figure in the same step.
- 02
The number updates, the history grows
The on-hand total moves up or down, and the entry is kept with its kind, quantity, the resulting total, the note, and who made it. Nothing earlier is overwritten.
- 03
Read it back when it matters
Open a product's ledger to see every movement newest-first. When a figure looks off, trace the line that caused it instead of guessing.
- 04
Correct with a new entry
If a count was wrong, post a correcting adjustment. The figure is fixed and the original entry stays on record, so the trail still shows what you believed and when.
In the day-to-day
For a seller who just did a shelf count
You count a SKU on the shelf and it does not match the screen. Post the difference as an adjustment with a note like 'cycle count, May'. The on-hand figure corrects, and months later the entry still explains why it moved.
For an ops person chasing a shortage
A product oversold across two marketplaces and you need to know why. Open its ledger, read the receipts, counts and outward movements in order, and find the point where the figure went wrong instead of reconstructing it from memory.
For a workspace with a separate inventory team
Give your Inventory Manager the ability to receive and adjust stock while Pick and Packers only view it. Every adjustment carries the name of who made it, so changes stay accountable across the team.
Stock adjustments & audit, answered
Can I edit or delete a stock entry if I made a mistake?
No, and that is on purpose. The ledger is append-only. To fix a wrong figure you post a correcting adjustment, which updates the on-hand total while leaving the original entry on record.
What kinds of stock movement does the ledger track?
Receipts when stock comes in, adjustments to add or remove against the live figure, physical counts, sales and returns, and changes that come from a marketplace sync. Each line is labelled with its kind.
Does an adjustment add or remove stock?
Either. You enter a signed change against the current on-hand: a positive number adds units and a negative number removes them. A movement that would push on-hand below zero is rejected.
Can I see who made a particular change?
Yes. Every entry records the team member who made it and the time it landed, plus any note they added, so you can always see who did what.
Who on my team can adjust stock?
It is controlled by role-based permissions. The Inventory Manager role can record receipts and adjustments, Pick and Packers can view stock, and Admins can grant or remove these abilities per person.
Is the stock ledger the same as the wallet ledger?
They are separate, but they work the same way. Both are append-only lists of dated lines you can read back and reconcile. The wallet ledger tracks rupees in and out; the stock ledger tracks units in and out per product.
Bring your marketplaces together
Tell us what you sell and where. We will set up your workspace and walk you through the first orders.